How to Change Reading Pane in Outlook
Outlook's Reading pane—a.chiliad.a. Preview pane—displays the text of a message you've selected, preventing yous from having to open the bodily message to work with it. Hither's how to customize the Reading pane to suit your needs.
Outlook comes with several different panes, including those you come across by default—the Navigation pane, for case—and others you might not carp with much—similar the To-Do and People panes. Each of these is designed to make information technology easier to notice, run into, and manage things in Outlook. We're going be taking a await at these panes throughout several articles, showing you how to access, piece of work with, and customize them. And we're starting with the Reading pane.
The Reading pane is enabled by default. When you click on a message in any binder, the pane displays the contents of that bulletin, forth with basic controls for replying and forwarding the bulletin.
By default, Outlook shows the Reading pane to the right of the folders and messages, only y'all can change this by going to View > Reading Pane.
Your options are to change the position to "Bottom" (so Outlook shows the Reading pane beneath messages) or "Off," which hides the Reading pane. These options utilise to the Reading pane no matter what binder you're in, so you tin can't set up a different position setting for different folders.
Setting the pane to "Bottom" means you meet fewer messages in the binder, but you encounter more than details virtually that bulletin and more than of its content in the Reading pane. This was the traditional view before the appearance of broad-screen monitors, and many people still favor it.
Setting the pane to "Off" maximizes the number of items you tin run into in the binder, but you don't encounter any of the mail content. This is a useful choice if you're clearing out postal service, specially if you use it in conjunction with the View > Message Preview function.
In the standard folder view, Bulletin Preview is turned off. This ways that you just meet the information shown in the columns in the binder—To, From, Subject area, Received, and so on. Merely if you set up Message Preview to i Line, 2 Lines, or 3 Lines, you lot'll also encounter i, 2 or 3 lines of the content of each bulletin, without needing the Reading pane. Some people dear this setting; some find it likewise cluttered. You'll have to experiment with it to see what you retrieve.
RELATED: How to Create and Customize a Folder View in Outlook
But the Reading pane does more than show you lot the contents of your message. It besides determines how Outlook marks messages equally read and lets you lot move through your messages using a single central. By default, Outlook marks a mail as "read" once yous've spent five seconds with it selected, simply y'all tin can modify this by going to View > Reading Pane and selecting "Options."
Of course, this being Outlook, there are other means to access these options. You tin too go to File > Options > Mail > Reading Pane (or Advanced > Reading pane) to open the aforementioned options.
Whichever fashion yous cull, the Reading pane window will announced.
Out of the box, Outlook will "Marking items as read when viewed in the Reading Pane" after five seconds. You can change this time to annihilation from zero (i.e., it's marked as read immediately when you lot select it) to 999 seconds. If you desire Outlook to look more than a few seconds so you might prefer the second option, "Mark item as read when the selection changes." This is an either/or situation: yous can tell Outlook to mark items equally read after a particular time, or you tin can tell Outlook to mark items as read when you movement to another item, only not both.
The next selection, "Single key reading using space bar" is really useful if y'all similar to navigate using the keyboard. When yous accomplish a message that's longer than the Reading pane tin prove, you can hit the space bar to move down a page in that message. When you reach the stop of the message, hitting spacebar moves to the next message. This works well in conjunction with using the Up and Down arrows to navigate through your folder—they let you lot movement through the folder, and the spacebar lets you move through the selected message.
Finally, there is the "Turn on automatic full-screen reading in portrait orientation" option. This is for tablet users, and if it'southward switched on then when your tablet is in portrait orientation, clicking a bulletin minimizes the Navigation pane, hides the reading pane, and displays the selected message using the full screen. This won't work if y'all select the message using the Up and Downwardly arrows or the spacebar—only if you lot select the message using the trackpad/mouse or your finger.
If you're not working in portrait orientation and yous want a little more than screen real estate to view your messages, y'all tin switch to Reading mode by clicking on the icon at the bottom of the Outlook window.
This minimizes whatsoever other pinned panes—Navigation, To-Practise, and People—to let you lot focus on your messages. You tin can brandish the panes again by clicking the Normal mode icon.
The Reading pane can too help you read messages that are in a smaller than usual font, or if—as we've occasionally done—you lot've left your reading glasses at home. Use the Zoom control at the bottom of the Reading pane to increase the size of the contents (or make it smaller if it'southward also large).
You can besides zoom by holding Ctrl while using the scroll wheel on your mouse. This works on a per message footing, so if you increase the size of one bulletin, the zoom level on the next message you select volition still be 100%.
None of these options piece of work if View > Reading Pane is gear up to "Off," though. They merely work if the Reading pane is set to "Correct" or "Bottom."
The Reading pane is a elementary but central office of the Outlook app, with plenty of useful features to help you shape your reading experience the way you want it. If you've traditionally turned it off then now might exist a proficient time to turn it back on and see if it tin can aid make your workflow a fiddling more pleasant and efficient.
Source: https://www.howtogeek.com/394790/how-to-customize-the-reading-pane-in-outlook/
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